SHERWOOD CYCLING CLUB - CLUB RULES As of December 2014.
1. The Club shall be called the Sherwood Cycling Club and shall be affiliated to the British Cycling Federation (BC), Road Time Trials Council (RTTC/CTT), Cyclists’ Touring Club (CTC), Burton and District Cycling Alliance(BDCA), Notts and Derby Cyclo Cross League(NDCXL) and the Association of Nottingham and District Cycling Clubs (ANDCC).
2. The Management of the Club shall be by an Executive Committee elected at the Annual General Meeting of the Club, consisting of the officials as defined in Rule 3.
3. The Club Officials shall be Chairman, Secretary, Treasurer plus nine other members as elected at the Annual General Meeting. There is provision for a number of additional Committee members to be elected, known as Members without Portfolio.
4. Membership of the Club is to be open to both sexes.
5. The Club colours shall be yellow, green and black, the design being as shown in the attached drawing. Any proposal to change the colours or design must be agreed at an Annual General Meetings or Extraordinary General Meeting, which must be attended by at least 15 club members. The change will be subject to at least two thirds of those members present voting in favour.
6. The annual subscription shall be as approved at the Annual General Meeting.
a) Members are eligible for a 50% reduction if they fulfil any of the following criteria, during the previous calendar year:
i) Organise an Open event on behalf of the club
ii) Help out at 3 club open promotions
iii) Help out at 3 or more club time trials
7. Rule no longer applies (Compulsory 3rd party insurance for cycling activities.)
8. A member wishing to resign from the Club shall notify the Club Secretary in writing.
9. When a member resigns or fails to renew their membership by the appointed date, any perpetual trophy that is held by that member shall be restored immediately to the custody of the Club, it being the sole property of the Club.
10. Any new member approved by the Committee shall be entitled to all privileges of membership up to the 31st December of the following year.” New member” means someone who has not been a member of the club in the previous 5 years.
11. A second claim member shall pay the appropriate Club subscription. A second claim member will not be eligible to win any Club trophies, the Tens League or Club Championships.
12. The Committee shall normally meet once a month to transact the Club’s business (five members form a quorum). If a member of the Committee is absent from three consecutive meetings, without offering reasonable explanation and obtaining leave of absence, shall be deemed to have resigned and the Committee shall fill the vacancy.
13. All prospective members shall pay the membership fee to the Membership Secretary and be approved at the next Committee Meeting.
14. Any member not renewing their membership by the 31st March in each year shall be deemed to have resigned and to have forfeited all rights and privileges of membership.
15. Members shall be liable to expulsion from the Club for unseemly conduct. The Committee is empowered to revoke membership of the Club. The Committee must give the member the reason(s) for revoking their membership.
16. A member in unauthorised debt to the Club will not be eligible to race in the name of the Club.
17. The Club’s financial year shall commence on the 1st November and end on the 31st October the following year, after which date the Honorary Treasurer shall prepare the balance sheet.
18. The agenda and balance sheet shall be available seven days before the Annual General Meeting. The Annual General Meeting shall normally be held in December or as previously arranged.
19. Items for the agenda of any Annual General Meeting shall reach the Secretary at least 2 weeks before the meeting. At the meeting, any other business will be allowed at the discretion of the Chairman. However no changes of ‘Club Rules’ will be permitted under any other business.
20. A Special General Meeting may be called by the Executive Committee or by the Honorary Secretary upon receipt of a request signed by seven members, subject to at least 14 days notice (with a copy of the Agenda attached) being given to the members.
21. Club racing shall be run in accordance to the regulations drawn up by the Committee.
22. No alterations in or additions to these rules shall be made; except with the consent of at least two thirds of the members present at the Annual General Meeting (or Special General Meeting called for the purpose).
23. Any matter not provided for in these Rules shall be dealt with by the Committee, whose decision shall be binding on all parties.
Sherwood Cycling Club's Equity Policy
1. Statement of Intent
1.1. Sherwood Cycling Club is fully committed to the principles of the equality of opportunity and is responsible for ensuring that no member or volunteer receives less favourable treatment on the grounds of age, gender, colour, disability, ethnic minority, parental or marital status, nationality, religious belief, social status and sexual preference.
1.2 The Club will ensure that there will be open access to all those who wish to participate in the sport and that they are treated fairly
2. Purpose of the Equity policy
2.1 The Club will ensure that no sections of the community are denied the opportunity to participate equally and fully in the sport at all levels.
2.2 The Club will take steps to prevent discrimination or other unfair treatment for its employees, members or volunteers.
3. Legal Requirements
3.1 The Club is required by law not to discriminate against its members and recognises its legal obligations under the following acts:
o Equal Pay Act 1970
o Sex Discrimination Act 1975
o Race Relations Act 1976
o Disability Discrimination Act 1995
o Rehabilitation of Offenders Act 1974
o Children’s Act 1989
4. Types of Discrimination
Discrimination can take the following forms:
4.1 Direct Discrimination: This means treating someone less favourably than you would treat others in the same circumstances
4.2 Indirect Discrimination: This occurs when a job requirement or condition is applied equally to all, which has a disproportionate and detrimental effect on one sex or racial group because fewer of that group can comply with it, and the requirement cannot be justified in relation to the job.
4.2.1 When decisions are made about an individual, the only personal characteristics taken into account will be those which, as well as being consistent with relevant legislation are necessary to the proper performance of the work involved.
4.3 Harassment: Harassment can be described as inappropriate actions, behaviour comments or physical contact that is objectionable or causes offence to the recipient. It may be of a sexual or racial nature or it may be directed towards people because of their age their sexuality a disability or some other characteristic.
4.3.1 The Club is committed to ensuring that its members and competitors are able to conduct their activities in an environment that is free from harassment or intimidation.
4.3.2 The Club regards discrimination and harassment as described above as gross misconduct and any member of the Club, participant or volunteer who discriminates against any other person will be liable to appropriate disciplinary action.
4.4. Victimisation: When someone is treated less favourably than others because he or she has taken action against the Club under one of the relevant acts (as previously outlined) or provided information about such discrimination.
5.1 A copy of this document will be available to all members and volunteers of the Club.
5.2 All members and volunteers have responsibilities to respect, act in accordance with and thereby support and promote the spirit and intentions of this policy.
5.3 The Club will take measures to ensure that its membership practices are non- discriminatory.
5.4. No member will be placed at a disadvantage by requirements or conditions which are not necessary to the performance of the membership or which constitute unfair discrimination.
5.5 A planned approach will be adopted to eliminate barriers which discriminate against particular groups.
5.6 The Club will ensure that any outside advisers used by the Club can demonstrate their commitment to the principles and practice of equity.
6. Positive Action
6.1 The Club may take positive action or introduce special measures for any group, which is currently under represented in membership, representative bodies or team.
7. Monitoring and Evaluation.
7.1 The Club will regularly monitor and evaluate the policy, practices, procedures and operations on an ongoing basis and will inform members of this impact.
7.2 The Chairman has overall responsibility for the implementation of the equal opportunities policy.
7.3 The Sherwood Cycling Club Committee is responsible for ensuring that this equity policy is followed and to provide appropriate procedures to deal with the investigation and disciplinary hearing in connection with any alleged breach of the Equity Policy and/or any related Codes of Practice, which may be issued by the Committee from time to time.
8. Disciplinary and Grievance Procedures8.1 To safeguard individual rights under the policy a member or volunteer who believes that he/she has suffered inequitable treatment within the scope of the policy may raise the matter through the appropriate grievance procedure.
8.2 Appropriate disciplinary action will be taken against any member or volunteer who violates the Club’s Equity Policy.
8.3 The Club is concerned to ensure that individuals feel able to raise any grievance and no member or volunteer will be penalised for doing so unless it is untrue and not made in good faith.